July 2018 Print

President's Report


As we reached the apex of the calendar with our 3rd meeting of the year, we welcomed Summer with a plethora of meeting topics.

I wish to thank George Mavrantzas & Eric Wright for presenting at our third meeting of the new year. I filled in at the last minute for Tina Frysinger.

George covered material concerning generational trends shaping the future of worker pay. George has been a friend of the Chapter for a long time. 

Eric covered the sensitive information & how to keep it protected. A very intersting topic with a lot of eye-opening material.

I spoke on the subject of emotional intelligence. This is a topic that is clearly in my wheel-house.

The slideshow from their presentations have been uploaded to our website. Anyone wishing to listen to our Chapter meeting along with the slide show check out our video portfolio. The video link is available under our Resources page. 

It's never to late to renew your membership for 2018. All 2017 memberships lost access to our website at the end of March. Renew today and enjoy all the benefits of your local Chapter. Annual dues are $50 per person. We will always have the Black Friday special after the November meeting and offer a $10 discount if membership is renewed by December 31st. A rock bottom rate for everyone!

GET WELL - Thoughts & Prayers

Our Chapter members have had some various losses personally on various levels.


Tina Frysinger broker her arm. Although it was doing a hand-stand.


Amy Finnegan loss her father and father-in-law in a very short period of time.


Kathy Miklavic is enduring the greatest path anyone could experience. Kathy and Bruce were riding their motorcycles. They were struck by a vehicle that crossed the median. They were thrown from their motorcycle and Bruce was killed almost immediately and Kathy suffered major injuries including a broken pelvis, broken bones and other injuries. She was hospitalized for many weeks and now has physical therapy and not expected to return to work until December. Please consider making a donation: . Any amount will be appreciated. Personal or corporate donation will be accepted.


Please take a moment to appreciate your friends and family. Time with your loved ones is a precious gift. Please keep our Chapter members and their loved ones in your thoughs and prayers.


The Susquehanna Valley Chapter of the APA is in the planning stages for the 2018 Statewide Payroll Conference.  The conference will be held at the Hershey Lodge on September 6th and 7th


We will be looking for nominations for payroll person of the year.  If you have a nomination, please forward the person's name and details for the nomination to Angela Fiedler at

APA Virtual Congress

On Demand through August 24, 2018

The 2018 Virtual Congress & Expo offers:

  • 9 virtual workshops and 2 general sessions
  • The opportunity to earn up to 15 RCHs
  • A full-service expo hall to visit with our exclusive payroll vendors
  • A Networking Lounge with multiple chatboards
  • A Resource Center to gather important events materials and news
  • Profile pages of all attending participants
  • Video highlights from the 36th Annual Congress in National Harbor, MD


This event is an essential must for all National APA members. Don't forget to register and attend.


We are looking for speakers in 2018. Topics such e-Verify, Payroll Accounting, Non-Resident Alien processing and How to Change Payroll Dates are examples. Any of these topics or something else where a subject matter expert is willing to present will be welcomed.

If you or one of your vendors have the ability to present to our group please contact Tina to schedule your presentation.

The easily accepted topics are listed on this website, Please review the list and contact me to schedule your speaking opportunity.

Our membership group should be able to supply and support a diverse group of educational opportunities for our Chapter. 

Please contact Tina Frysinger, the Chapter's Education Director, for further information.


Our satellite broadcasting has become a great success as other Chapters are now exploring to add this feature to their Chapters as well. We have secured a viable location in Indiana, PA with a quality program being broadcasted on a consistent basis.

We are looking to expand in 2018. We are the only local payroll Chapter on the western side of the Appalachian Mountains. That means we are the only resource for over 75% of Pennsylvania and 99% of West Virginia as well as good portions of Kentucky and Virginia. Since our Chapters offers a consistent program of at least 15 RCHs annually, our Chapter is prime to expand our outreach to these underserved areas. Other locations could develop as hosts become available. This process will be managed based on a demographic area/zone to ensure our limited bandwidth and resources are managed wisely. Some desired locations include:

  • Mercer (Crawford, Erie & Mercer counties plus Youngstown, OH area)
  • Somerset (Bedford & Somerset counties)
  • Uniontown (Fayette & Greene counties)
  • Morgantown, WV (Marion, Monogalia, Preston & Taylor counties)
  • Charleston, WV (serving a very large area)
  • Huntington, WV (serving a large area)
  • Youngstown, OH
  • Saint Clairsville, OH


Our goal is to create learning opportunities for more payroll professionals while making it more convenient on everyone's travel concerns. To ensure we stay compliant with any APA concerns, we will treat each satellite location just as the Pittsburgh site. Attendees would need to meet in a central location, sign in and attend the meeting, upon completion of the meeting receive their RCHs for their time and attendance. All of this at a reduced cost versus the rate at the Pittsburgh location since we will not be providing lunch at the satellite locations.



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Community Service

Remember our soldiers & the local food banks.

The food banks need filled EVERY week to sustain their outreach programs. Your donations helps in their efforts.





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APA Training Opportunities

The American Payroll Association & local chapters offers many wonderful opportunites to learn, grow and network.




Sept 12, 2018 Western PA Chapter - meeting Green Tree, PA
Nov 14, 2018 Western PA Chapter - meeting Green Tree, PA
Aug 13, 2018 Garnishment Forum Cleveland, OH
Sept 6-7, 2018 Pennsylvania Statewide Conference Hershey, PA
Oct 8-9, 2018 Global Payroll Mgmt Certification Las Vegas, NV
Oct 10-12, 2018 Leadership Certificate Program - Strategic Leadership  Chicago, IL
Nov 6, 2018 Preparing for Year End & 2019 Pittsburgh, PA
Oct 21-24, 2018 Educational Institutions Payroll Conference New Orleans, LA


Some national events have various locations available to attend. Please review the seminar in question on the APA website for location venues available.

Click here for more information:



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Classified Ads


Job Description


Title                                                   Payroll/Benefit Administrator

Department                                       Administration

Reports to                                          Controller


Job Summary

This position is to administer all employee benefits complete all aspects of a bi-weekly payroll and

provide employee service in all these areas.  Maintains and enhances the organization's human

resources by planning, implementing, and evaluating employee relations and human resources

policies, programs, and practices. The position is also responsible for general ledger


Summary of essential job function

  1.        Maintains Club’s personnel files, including supervisors authorized pay rate changes, vacation request and changes authorized by employee
  2.        Prepares internal and external position vacancy advertisements.
  3.        Plans and conducts applicable club-wide training, wellness and benefit programs
  4.        Administer employee benefits including health, dental, life/AD&D, short term disability, AFLAC products, COBRA, and HRA accounts.
  5.        Enrollment and orientation of new hires and processing of terminated employees
  6.        Bi-weekly payroll processing of all departments utilizing an online payroll service
  7.        Audits all hourly and salaried employee timesheets to ensure that information is properly approved, calculated and coded according to payroll procedures and policy
  8.        Investigate and resolve pay discrepancy questions
  9.        Assist employees or supervisor on problems relating to payroll and benefit issues. 
  10.    Complete PA unemployment claim forms and all other forms requesting employee information.
  11.    Audit monthly bills for above insurance and process invoices through account payable system
  12.    Reconciliation of specific balance sheet accounts, possibly requiring general ledger journal entries
  13.    Ensuring compliance with all applicable laws, regulations, requirements, procedures and policies
  14.    Files compliance reports with respective federal and state agencies.
  15.    I-9 compliance and record keeping.
  16.    Administrating through ADP the drug testing and background check policies
  17.    Processing all work-related injury claims to ensure integrity, ongoing case management and reporting compliance with worker compensation insurance and OSHA recordkeeping
  18.    A permanent position on the Safety Committee
  19.    Assists in the development of the employee handbook and new personnel policies and procedures
  20.    Interacts with General Manager and department heads to investigate employee violations of Club policies and to recommend corrective action, if necessary
  21.    Bi-weekly vacation accrual entry and tracking of vacation used
  22.    Monthly payroll reports to assist in month end closing.
  23.    Assist with annual worker’s compensation audit and the year-end financial audit
  24.    Calendar year-end review prior to W-2 distribution
  1. Prepare and maintains fiscal year-end files
  2. Publishes the employee newsletter

Minimum requirements

Associate degree in Accounting, minimum requirement.

Five years’ prior payroll and benefit experience.

Abilities required

Proficient in Microsoft Word and Excel

Ability to prioritize and handle multiple tasks in a high volume and changing work environment

Ability to communicate effectively both verbally and in writing with members, clients, managers and employees in a professional manner.

A motivated, detailed oriented self-starter who also works well in a collaborative environment.

Working knowledge of federal, state and local payroll and tax legislation.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.






Butler County



We are working with a large non-profit health care system to identify an energetic and experienced Payroll Administrator. With over 130 years in business, this organization is a well-known provider with a strong reputation in their industry, a track record of continued growth, and a culture that is focused on their mission of caring and serving others.


In summary, the Payroll Administrator will report into an Accounting Manager and oversee biweekly payroll for approximately 3K multi-site employees. This position requires a person who can work in a fast paced environment, handle a robust level of activity, and commit to a high level of confidentiality and ethical standards.



Responsibilities include:

  • Prepare/Process payroll, salary, and benefit calculations, including deductions for insurance and other employee withholdings.
  • Resolve employee payroll related questions and issues.
  • Prepare payroll reports and maintain all employee payroll activities.
  • Provide information to payroll processing center.
  • Provide information internally on payroll matters, tax issues, PTO accrual balances, and direction on the time/attendance system.
  • Assist in the 403B audit.
  • Assist as need with general accounting duties.



  • 5+ years in depth knowledge of payroll processing & calculations. Experience needs to be within a large multi-site organization.
  • Medical/Healthcare industry exposure a plus.
  • Knowledge of applicable local, state, and federal laws/rules.
  • Must be efficient in Excel and have experience creating custom and ad hoc reports.
  • Experience with Ceridian highly preferred.
  • CPP designation a plus.
  • Must be able to pass a pre-employment criminal background check and drug screen.


Please respond to Joey Lerch at Specialized Industry Recruiters for confidential consideration

1(866) 240-5150 Ext. 228 |


Payroll Tax Auditor

Location: Pittsburgh, PAType: Full TimeMin. Experience: Mid Level

An excellent career opportunity is currently available for a Payroll Tax Auditor located at Aires Pittsburgh, PA office.  We are seeking individuals with a strong work ethic, high energy level and a commitment to quality.  This is an exciting opportunity for accounting professionals with a background in federal tax and auditing to ensure that the audit guidelines are met and the internal process checks are in place and followed.


Aires ( has been providing best-in-class relocation management services for over 30 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations.


We Have…


An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility

A financially stable organization with a history of 15%-20% organic annual growth

A competitive compensation, a high internal promotion rate and a full benefits package including a 401K match


Position Responsibilities:


Collect, review and submit the audit material on a quarterly basis and ensure that SOC and ISO guidelines are met during audits

Review payroll and ensure it adheres to our strict guidelines

Conduct quarterly audit review

Review standard process documents to ensure they are up-to-date for all clients

Review daily team deliverables and ensure the appropriate paperwork is completed in a timely manner

Review Assist Audit report to ensure daily deliverables are sent

Collaborate with Tax Reporting team and provide feedback based on review findings




Bachelor’s Degree in Accounting or related field.  Advanced degree preferred (Master’s/MBA)

Minimum of 2 years of federal tax experience

Prior tax compliance and audit experience

High degree of proficiency with Microsoft Office products, particularly Excel

Strong attention to details and a commitment to client service

Excellent verbal and written communication skills

Strong analytical and problem-solving skills

Self-motivated with critical attention to deadlines and reporting


EOE AA M/F/Vet/Disability


Thank you,


Leah Caputo, CRP, CPP

Manager, Payroll, Aires

Tel 412.677.1666 Mobile 480.320.0722

website  email connect on LinkedIn

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