September 2018 Print

President's Report


As we heading toward the end of the calendar with our 4th meeting of the year, we embrace Fall with a hoard of meeting topics.

I wish to thank Trish Richardson for presenting at our 4th meeting of the new year. Tina Frysinger has recovered nicely from her broken arm and presented to the Chapter as well.

Trish covered material concerning payroll audit controls AND how to create a workplace environment where employees want to come to work. Trish has been a wonderful resource with our Chapter since we hosted the 2016 Statewide Conference. Her communication concerning employees and their W-4 and federal tax withholding may be found with the other items from the meeting on our website. Members may access these items at any time.

Tina recapped the highlights and interesting points from the 2018 PA Statewide Conference.

The slideshow from their presentations have been uploaded to our website. Anyone wishing to listen to our Chapter meeting along with the slide show check out our video portfolio. The video link is available under our Resources page. 

It's never to late to renew your membership for 2018. All 2017 memberships lost access to our website at the end of March. Renew today and enjoy all the benefits of your local Chapter. Annual dues are $50 per person. We will always have the Black Friday special after the November meeting and offer a $10 discount if membership is renewed by December 31st. A rock bottom rate for everyone!



We are looking for speakers in 2018. Topics such e-Verify, Payroll Accounting, Non-Resident Alien processing and How to Change Payroll Dates are examples. Any of these topics or something else where a subject matter expert is willing to present will be welcomed.

If you or one of your vendors have the ability to present to our group please contact Tina to schedule your presentation.

The easily accepted topics are listed on this website, Please review the list and contact me to schedule your speaking opportunity.

Our membership group should be able to supply and support a diverse group of educational opportunities for our Chapter. 

Please contact Tina Frysinger, the Chapter's Education Director, for further information.


Our satellite broadcasting has become a great success as other Chapters are now exploring to add this feature to their Chapters as well. We have secured a viable location in Indiana, PA with a quality program being broadcasted on a consistent basis.

We are looking to expand in 2018. We are the only local payroll Chapter on the western side of the Appalachian Mountains. That means we are the only resource for over 75% of Pennsylvania and 99% of West Virginia as well as good portions of Kentucky and Virginia. Since our Chapters offers a consistent program of at least 15 RCHs annually, our Chapter is prime to expand our outreach to these underserved areas. Other locations could develop as hosts become available. This process will be managed based on a demographic area/zone to ensure our limited bandwidth and resources are managed wisely. Some desired locations include:

  • Mercer (Crawford, Erie & Mercer counties plus Youngstown, OH area)
  • Somerset (Bedford & Somerset counties)
  • Uniontown (Fayette & Greene counties)
  • Morgantown, WV (Marion, Monogalia, Preston & Taylor counties)
  • Charleston, WV (serving a very large area)
  • Huntington, WV (serving a large area)
  • Youngstown, OH
  • Saint Clairsville, OH


Our goal is to create learning opportunities for more payroll professionals while making it more convenient on everyone's travel concerns. To ensure we stay compliant with any APA concerns, we will treat each satellite location just as the Pittsburgh site. Attendees would need to meet in a central location, sign in and attend the meeting, upon completion of the meeting receive their RCHs for their time and attendance. All of this at a reduced cost versus the rate at the Pittsburgh location since we will not be providing lunch at the satellite locations.



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Community Service

Remember our soldiers & the local food banks.

The food banks need filled EVERY week to sustain their outreach programs. Your donations helps in their efforts.





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APA Training Opportunities

The American Payroll Association & local chapters offers many wonderful opportunites to learn, grow and network.




Nov 14, 2018 Western PA Chapter - meeting Green Tree, PA
Oct 8-9, 2018 Global Payroll Mgmt Certification Las Vegas, NV
Oct 10-12, 2018 Leadership Certificate Program - Strategic Leadership  Chicago, IL
Nov 6, 2018 Preparing for Year End & 2019 Pittsburgh, PA
Oct 21-24, 2018 Educational Institutions Payroll Conference New Orleans, LA


Some national events have various locations available to attend. Please review the seminar in question on the APA website for location venues available.

Click here for more information:



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Classified Ads


Vector Security is looking for a system savvy payroll pro to join us in taking our team to the next level of professionalism and innovation.

We are a small team that strives to use our HRIS system UltiPro to make all aspects of the employee life-cycle go smoothly, accurately and compliantly.

We are interested in you if you not only are a meticulous Payroll pro but ALSO a system 'geek' who can understand how the system works, and identify what opportunities we may have to make it work even better for us. We would also expect you to be able to create, edit and distribute Business Intelligence labor-related reporting via the IBM Cognos reporting engine in UltiPro. This is not your everyday Payroll position!

Apply on our jobs board: 


Private company in Pittsburgh seeking a payroll specialist.

Responsibilities include but not limited to:

  • Gather information on hours worked for each employee.
  • Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.
  • Receive approval from upper management for payments when needed.
  • Prepare and execute pay orders through an electronic system or distribute paychecks.
  • Administer statements of payment to personnel either electronically or on paper.
  • Process taxes and payment of employee benefits.
  • Keep track of hour rates, wages, compensation benefit rates, new hire information etc.
  • Address issues and questions regarding payroll from employees and superiors.
  • Prepare reports for upper management, finance department etc.


  • Proven experience as payroll specialist performing an in house payroll.
  • Solid understanding of accounting fundamentals and payroll best practices.
  • Very good knowledge of legislation and regulations of the field.
  • Proficient in MS Office and good knowledge of relevant software (e.g. Kronos, Payforce) and databases.
  • Trustworthy with attention to confidentiality.
  • Outstanding organizational ability with great attention to detail.
  • Excellent communication skills.
  • BS/BA in business, accounting or relevant field.


Please forward your resume to


Team Lead, Payroll Specialist/Client Tax Report

Location: Pittsburgh, PA

Type: Full Time

Min. Experience: Experienced

An excellent career opportunity is currently available for a Team Lead, Payroll Specialist/Client Tax Report located at Aires Pittsburgh, PA office.  This exciting opportunity is in a high growth environment where you will utilize your significant accounting and finance experience to manage the client tax reporting/payroll process.


Aires ( has been providing best-in-class relocation management services for over 30 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations.


We Have…


An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility

A financially stable organization with a history of 15%-20% organic annual growth

A competitive compensation, a high internal promotion rate and a full benefits package including a 401K match

Position Responsibilities:


Directs team members with tasks and questions in the following areas:

Auditing all transferee data to ensure proper tax treatment

Reconciling all data with client payroll each reporting period

Preparing and sending wage requests and payroll reports on time

Processing year end updates for all clients and provides accurate relocation tax reports

Owns the year process/end W-2 success

Assists with creating, testing and rolling out new tools and processes

Coaches and counsels staff towards improved performance

Conducts annual performance reviews, disciplinary action and terminations

Promotes cooperation, cohesiveness, identification and synergy

Interviews and screens applicants for open positions and participates in selection process

Responds to after hour issues and problems and escalates to appropriate parties

Researches appropriate tax law and applies to the Aires’ process



Bachelors of Science in Accounting or Finance

2-3 years of tax and GL accounting experience

2-3 years leadership experience

Intermediate to advanced experience with MS Office Suite, particularly Excel

General knowledge of major accounting software packages - Oracle or other ERP software preferred

Detail orientated with verbal, written communication and interpersonal skills

Desire to embrace our core values:  Client Focus, Results, Responsibility & Accountability, Collaboration and Innovation.



EOE AA M/F/Vet/Disability



Thank you,


Leah Caputo, CRP, CPP

Manager, Payroll, Aires

Tel 412.677.1666 Mobile 480.320.0722

website  email connect on LinkedIn

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