As most of us escape the confides of Pittsburgh of the onslaught of rainstorms and high temperatures for more exotic locations were we experience high temperatures and the onslaught of rainstorms, we held our July meeting at the Crowne Plaza in Green Tree.
I wish to thank our panel of presenters in July, Bryant Covelli and Tina Frysinger. We covered a lot of information concerning Selection in Today's Market, Payroll Reconciliation Recommendations Tips & Tricks and Communication with Management via Payroll Reporting and Anaylsis. The slide show presentations are posted online. Anyone wishing to listen to our Chapter meeting along with the slide show check out our video portfolio. The video link is available under our Resources page.
It's never to late to renew your membership for 2017. All 2016 memberships lost access to our website at the end of March. Renew today and enjoy all the benefits of your local Chapter. Annual dues are still $35 per person. A rock bottom rate for everyone!
WPA APA Apparel Orders
Attached to this newsletter is an order form for various Western PA Chapter of the APA apparel. Please review the order form and submit your order form by August 31st, so we may have delivery of your items for the September Chapter meeting.
Any questions please let me know.
We are looking for speakers in 2017. Topics such e-Verify, Payroll Accounting, Non-Resident Alien processing and How to Change Payroll Dates are examples. Any of these topics or something else where a subject matter expert is willing to present will be welcomed.
If you or one of your vendors have the ability to present to our group please contact me to schedule your presentation.
The easily accepted topics are listed on this website, http://www.americanpayroll.org/pdfs/chapters/100poptops.pdf. Please review the list and contact me to schedule your speaking opportunity.
Our membership group should be able to supply and support a diverse group of educational opportunities for our Chapter.
Please Tina Frysinger, the Chapter's Education Director, for further information.
Our satellite broadcasting has become a great success as other Chapters are now exploring to add this feature to their Chapters as well. We have secured a viable location in Indiana, PA with a quality program being broadcasted on a consistent basis.
We are looking to expand in 2017. We are the only local payroll Chapter on the western side of the Appalachian Mountains. That means we are the only resource for over 75% of Pennsylvania and 99% of West Virginia as well as good portions of Kentucky and Virginia. Since our Chapters offers a consistent program of at least 15 RCHs annually, our Chapter is prime to expand our outreach to these underserved areas. Other locations could develop as hosts become available. This process will be managed based on a demographic area/zone to ensure our limited bandwidth and resources are managed wisely. Some desired locations include:
- Mercer (Crawford, Erie & Mercer counties plus Youngstown, OH area)
- Somerset (Bedford & Somerset counties)
- Uniontown (Fayette & Greene counties)
- Morgantown, WV (Marion, Monogalia, Preston & Taylor counties)
- Charleston, WV (serving a very large area)
- Huntington, WV (serving a large area)
- Youngstown, OH
- Saint Clairsville, OH
Our goal is to create learning opportunities for more payroll professionals while making it more convenient on everyone's travel concerns. To ensure we stay compliant with any APA concerns, we will treat each satellite location just as the Pittsburgh site. Attendees would need to meet in a central location, sign in and attend the meeting, upon completion of the meeting receive their RCHs for their time and attendance. All of this at a reduced cost versus the rate at the Pittsburgh location since we will not be providing lunch at the satellite locations.
SEE BELOW FOR MESSAGE FROM PHILIP YAMALIS
We wanted to give you heads up about information that was released today so you may plan accordingly.
There will be a planned outage of all e-Services tools from 6 p.m. Thursday, August 17 through 6 a.m. Monday August 21. During this period, users will be unable to access the Transcript Delivery System (TDS) and Secure Object Repository (SOR), Registration and TIN Matching. All applications also will be offline until August 22.
Affordable Care Act Information Return (AIR) filers may resume submission of applications for Transmitter Control Codes starting on August 22. The application process for AIR users has been offline since July because of the e-Services platform transition.
Also on August 21, a redesigned landing page for e-Services will launch with a new look and feel.
The scheduled outage will allow us to complete the transition of e-Services to a new platform that will improve the look and feel of applications and complete a multi-year technological upgrade. We will also perform testing during that four-day period.
We apologize for the inconvenience but we wanted to give you early notice so you could plan accordingly. A Quick Alert was sent today (attached), and we’ll keep you informed as we move forward.
Philip G. Yamalis
Senior Stakeholder Liaison, ID No. 0349320
Internal Revenue Service
Communications & Liaison (C&L)
Communications & Stakeholder Outreach
Remember our soldiers & the local food banks.
The food banks need filled EVERY week to sustain their outreach programs. Your donations helps in their efforts.
PayState Update - August 4, 2017 - Volume 25 - Issue #8 is is now available
National members of the APA have access to this information on a regular basis.
The current issue, which is dated August 4, 2017, includes coverage of the following payroll compliance developments:
Social Security Trustees Project $130,500 Wage Base for 2018. On July 13, the Board of Trustees of the Social Security Trust Fund issued its annual report on the financial condition of the social security program. The report estimates that the social security wage base will be $130,500 in 2018 (up from $127,200 this year).
DOL Solicits Comments on 'White Collar' Salary Level, Duties Tests. The U.S. Department of Labor (DOL) published a Request for Information (RFI) in the Federal Register for the white collar exemptions to the overtime pay requirement. The RFI requests public comment, which will aid the DOL in revising the regulations that define the Fair Labor Standards Act's minimum wage and overtime requirements for certain employees. 82 F.R. 34616.
USCIS Releases Revised Form I-9, Instructions, and Handbook. On July 17, United States Citizenship and Immigration Services (USCIS) released revised versions of Form I-9, Employment Eligibility Verification, and the Instructions for Form I-9. Employers may use either the previous form (Rev. 11/14/16) or the revised form through September 17, but must switch to the revised form (Rev. 07/17/17) on or before September 18.
Senate Fails to Repeal, Replace ACA. As of the end of July, the U.S. Senate failed to pass any of the bills that would have repealed and replaced, or simply repealed, many provisions of the Affordable Care Act (ACA).
Trump Administration Proceeds With Plan to Roll Back Obama-Era Regulations. The Trump Administration updated the Unified Agenda of Regulatory and Deregulatory Actions report, signaling that it is working to reform, amend, and eliminate regulations that it considers "ineffective, duplicative, and obsolete."
SSA: Earlier W-2 Deadline Means More Corrections, Late Filers for Tax Year 2016. The Social Security Administration (SSA) has received 2.7 million Forms W-2c for tax year 2016, which is a 35% increase over the 2 million forms received by early July last year. The number of late filers almost doubled to nearly 50,000 compared to 25,000 late filers in previous years.
APA: Congress Should Consider Employer Burden If E-Verify Is Mandated Nationwide. See "Inside Washington" for August.
Treasury Department to End myRA Program. On July 28, the U.S. Department of the Treasury announced that it will begin to wind down the myRA program.
EFTPS Upgrade: Employers Can Get Deposit Notifications Via Email. Electronic Federal Tax Payment System (EFTPS) users will soon be able to opt to receive email notifications from the IRS about their electronic deposits and payments.
House Committee Approves Bill That Would Reduce IRS Budget. On July 13, the House Appropriations Committee approved the fiscal year 2018 Financial Services and General Government Appropriations bill, which contains the IRS budget.
IRS Warns Employers to Follow ACA Rules, Pay ESRP. The IRS issued an information letter reminding employers that "the legislative provisions of the [Affordable Care Act] ACA are still in force until changed by the Congress." IRS Information Letter No. 2017-0010.
GRTF Participates in American Bankruptcy Institute Commission. See "Inside Washington" for August.
Meals Provided by Pro Hockey Team at Away Games Were De Minimis Fringe Benefit. Jacobs v. Commissioner.
IRS Publishes List of First Certified PEOs. On July 14, the IRS published the list of the first 87 organizations qualified as certified professional employer organizations (CPEOs).
Mortgage Underwriters Were Eligible for Overtime. McKeen-Chaplin v. Provident Savings Bank, FSB.
OCSE Updates Employee Termination Reporting Section on Website. The Office of Child Support Enforcement (OCSE) updated the information on its website on reporting employee terminations.
Remind Employees to Check Withholding Amounts. Employers should encourage employees to check their tax withholding so they can avoid having too much or too little federal income tax taken from their paychecks. IR-2017-121.
APA Participates in Pew Charitable Trusts' Sidecar Savings Roundtable. See "Inside Washington" for August.
Specifications for Substitute Forms W-2 and W-3 Updated for 2017. IRS Publication 1141.
IRS Clarifies 'Administrative Error' in Form 941-X Instructions. The IRS issued a Chief Counsel Advice (CCA) letter to clarify the definition of "administrative error" used in the Instructions for Form 941-X. CCA No. 201727008.
Sixth Circuit Applies 'Cat's Paw' Theory of Liability to FMLA Retaliation Case. Marshall v. Rawlings Co., LLC.
IRS Issues Quick Guide on Basic Federal Tax Deposit Rules. The IRS issued an updated version of Publication 3151, The ABCs of FTDs: Quick Reference Guide for Understanding Federal Tax Deposits (FTDs).
Special Report: Payroll Questions Answered by Federal Panel at APA Congress - Part 2. Read answers to questions presented to the Department of Labor, Office of Child Support Enforcement, and United States Citizenship and Immigration Services.
- Idaho – withholding guide and tables revised
- Illinois – additional cities and villages opt out of Cook County minimum wage, PSL ordinances; employee withholding allowance certificate revised; withholding tables revised, supplemental wage tax rate increase
- Iowa – UI taxable wage base increased
- Kansas – Forms W-2 and annual reconciliation returns filing deadline accelerated; withholding tables revised, supplemental wage tax rate increased
- Louisiana – nonresident disaster relief employees exempted
- Maine – tip credit capped
- Minnesota – Minneapolis minimum wage ordinance adopted
- Nevada – UI taxable wage base increased
- New York – Waterfront Commission assessment rate decreased
- North Carolina – IRC references updated
- Oregon – paid sick leave requirements clarified
- Pennsylvania – Philadelphia City Wage Tax rates reduced
- Rhode Island – wage deductions restricted
- Washington – UI taxable wage base increased
APA Training Opportunities
The American Payroll Association & local chapters offers many wonderful opportunites to learn, grow and network.
SAVE THE DATES FOR 2017 EDUCATION EVENTS
|Sept 13, 2017||Western PA Chapter - meeting||Green Tree, PA|
|Nov 8, 2017||Western PA Chapter - meeting||Green Tree, PA|
|Aug 7, 2017||Garnishment Forum||Cleveland, OH|
|Aug 16-18, 2017||Payroll Practice Essentials||Columbus, OH|
|Sept 11, 2017||Local Income Tax Compliance||Cleveland, PA|
|Sept 15, 2017||Pennsylvania Statewide Conference||TBD hosted by SEPA|
|Sept 27-29, 2017||Global Payroll Mgmt Certification||New York, NY|
|Oct 26, 2017||Preparing for Year End & 2018||Pittsburgh, PA|
|Sept 27-29, 2017||Fall Forum||Indianapolis, IN|
|Nov 5-8, 2017||Educational Institutions Payroll Conference||New Orleans, LA|
Some national events have various locations available to attend. Please review the seminar in question on the APA website for location venues available.
Click here for more information: http://www.americanpayroll.org/course-conf/
Vector Security is looking for a system savvy payroll pro to join us in taking our team to the next level of professionalism and innovation.
We are a small team that strives to use our HRIS system UltiPro to make all aspects of the employee life-cycle go smoothly, accurately and compliantly.
We are interested in you if you not only are a meticulous Payroll pro but ALSO a system 'geek' who can understand how the system works, and identify what opportunities we may have to make it work even better for us. We would also expect you to be able to create, edit and distribute Business Intelligence labor-related reporting via the IBM Cognos reporting engine in UltiPro. This is not your everyday Payroll position!
Apply on our jobs board: https://recruiting.ultipro.com/VEC1000/JobBoard/78c69cfa-150f-4323-afd3-395d73027b09/Opportunity/OpportunityDetail?opportunityId=081918d1-9029-435c-8927-d119e0b1e9cd
Private company in Pittsburgh seeking a payroll specialist.
Responsibilities include but not limited to:
- Gather information on hours worked for each employee.
- Calculate the correct amount incorporating overtime, deductions, bonuses etc. with assistance of a computer system.
- Receive approval from upper management for payments when needed.
- Prepare and execute pay orders through an electronic system or distribute paychecks.
- Administer statements of payment to personnel either electronically or on paper.
- Process taxes and payment of employee benefits.
- Keep track of hour rates, wages, compensation benefit rates, new hire information etc.
- Address issues and questions regarding payroll from employees and superiors.
- Prepare reports for upper management, finance department etc.
- Proven experience as payroll specialist performing an in house payroll.
- Solid understanding of accounting fundamentals and payroll best practices.
- Very good knowledge of legislation and regulations of the field.
- Proficient in MS Office and good knowledge of relevant software (e.g. Kronos, Payforce) and databases.
- Trustworthy with attention to confidentiality.
- Outstanding organizational ability with great attention to detail.
- Excellent communication skills.
- BS/BA in business, accounting or relevant field.
Please forward your resume to firstname.lastname@example.org
Team Lead, Payroll Specialist/Client Tax Report
Location: Pittsburgh, PA
Type: Full Time
Min. Experience: Experienced
An excellent career opportunity is currently available for a Team Lead, Payroll Specialist/Client Tax Report located at Aires Pittsburgh, PA office. This exciting opportunity is in a high growth environment where you will utilize your significant accounting and finance experience to manage the client tax reporting/payroll process.
Aires (www.aires.com/Join-Us) has been providing best-in-class relocation management services for over 30 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations.
An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility
A financially stable organization with a history of 15%-20% organic annual growth
A competitive compensation, a high internal promotion rate and a full benefits package including a 401K match
Directs team members with tasks and questions in the following areas:
Auditing all transferee data to ensure proper tax treatment
Reconciling all data with client payroll each reporting period
Preparing and sending wage requests and payroll reports on time
Processing year end updates for all clients and provides accurate relocation tax reports
Owns the year process/end W-2 success
Assists with creating, testing and rolling out new tools and processes
Coaches and counsels staff towards improved performance
Conducts annual performance reviews, disciplinary action and terminations
Promotes cooperation, cohesiveness, identification and synergy
Interviews and screens applicants for open positions and participates in selection process
Responds to after hour issues and problems and escalates to appropriate parties
Researches appropriate tax law and applies to the Aires’ process
Bachelors of Science in Accounting or Finance
2-3 years of tax and GL accounting experience
2-3 years leadership experience
Intermediate to advanced experience with MS Office Suite, particularly Excel
General knowledge of major accounting software packages - Oracle or other ERP software preferred
Detail orientated with verbal, written communication and interpersonal skills
Desire to embrace our core values: Client Focus, Results, Responsibility & Accountability, Collaboration and Innovation.
EOE AA M/F/Vet/Disability
Leah Caputo, CRP, CPP
Manager, Payroll, Aires
Tel 412.677.1666 • Mobile 480.320.0722