August 2017 Print

President's Report


As most of us escape the confides of Pittsburgh of the onslaught of rainstorms and high temperatures for more exotic locations were we experience high temperatures and the onslaught of rainstorms, we held our July meeting at the Crowne Plaza in Green Tree.

I wish to thank our panel of presenters in July, Bryant Covelli and Tina Frysinger. We covered a lot of information concerning Selection in Today's Market, Payroll Reconciliation Recommendations Tips & Tricks and Communication with Management via Payroll Reporting and Anaylsis. The slide show presentations are posted online. Anyone wishing to listen to our Chapter meeting along with the slide show check out our video portfolio. The video link is available under our Resources page. 

It's never to late to renew your membership for 2017. All 2016 memberships lost access to our website at the end of March. Renew today and enjoy all the benefits of your local Chapter. Annual dues are still $35 per person. A rock bottom rate for everyone!


WPA APA Apparel Orders

Attached to this newsletter is an order form for various Western PA Chapter of the APA apparel. Please review the order form and submit your order form by August 31st, so we may have delivery of your items for the September Chapter meeting. 

Any questions please let me know.




We are looking for speakers in 2017. Topics such e-Verify, Payroll Accounting, Non-Resident Alien processing and How to Change Payroll Dates are examples. Any of these topics or something else where a subject matter expert is willing to present will be welcomed.

If you or one of your vendors have the ability to present to our group please contact me to schedule your presentation.

The easily accepted topics are listed on this website, Please review the list and contact me to schedule your speaking opportunity.

Our membership group should be able to supply and support a diverse group of educational opportunities for our Chapter. 

Please Tina Frysinger, the Chapter's Education Director, for further information.


Our satellite broadcasting has become a great success as other Chapters are now exploring to add this feature to their Chapters as well. We have secured a viable location in Indiana, PA with a quality program being broadcasted on a consistent basis.

We are looking to expand in 2017. We are the only local payroll Chapter on the western side of the Appalachian Mountains. That means we are the only resource for over 75% of Pennsylvania and 99% of West Virginia as well as good portions of Kentucky and Virginia. Since our Chapters offers a consistent program of at least 15 RCHs annually, our Chapter is prime to expand our outreach to these underserved areas. Other locations could develop as hosts become available. This process will be managed based on a demographic area/zone to ensure our limited bandwidth and resources are managed wisely. Some desired locations include:

  • Mercer (Crawford, Erie & Mercer counties plus Youngstown, OH area)
  • Somerset (Bedford & Somerset counties)
  • Uniontown (Fayette & Greene counties)
  • Morgantown, WV (Marion, Monogalia, Preston & Taylor counties)
  • Charleston, WV (serving a very large area)
  • Huntington, WV (serving a large area)
  • Youngstown, OH
  • Saint Clairsville, OH


Our goal is to create learning opportunities for more payroll professionals while making it more convenient on everyone's travel concerns. To ensure we stay compliant with any APA concerns, we will treat each satellite location just as the Pittsburgh site. Attendees would need to meet in a central location, sign in and attend the meeting, upon completion of the meeting receive their RCHs for their time and attendance. All of this at a reduced cost versus the rate at the Pittsburgh location since we will not be providing lunch at the satellite locations.



Hello everyone,

We wanted to give you heads up about information that was released today so you may plan accordingly.

There will be a planned outage of all e-Services tools from 6 p.m. Thursday, August 17 through 6 a.m. Monday August 21. During this period, users will be unable to access the Transcript Delivery System (TDS) and Secure Object Repository (SOR), Registration and TIN Matching. All applications also will be offline until August 22.

Affordable Care Act Information Return (AIR) filers may resume submission of applications for Transmitter Control Codes starting on August 22. The application process for AIR users has been offline since July because of the e-Services platform transition.

Also on August 21, a redesigned landing page for e-Services will launch with a new look and feel.

The scheduled outage will allow us to complete the transition of e-Services to a new platform that will improve the look and feel of applications and complete a multi-year technological upgrade. We will also perform testing during that four-day period.

We apologize for the inconvenience but we wanted to give you early notice so you could plan accordingly. A Quick Alert was sent today (attached), and we’ll keep you informed as we move forward.



Philip G. Yamalis

Senior Stakeholder Liaison, ID No. 0349320

Internal Revenue Service

Communications & Liaison (C&L)

Communications & Stakeholder Outreach 


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Community Service

Remember our soldiers & the local food banks.

The food banks need filled EVERY week to sustain their outreach programs. Your donations helps in their efforts.





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PayState Update


PayState Update - August 4, 2017 - Volume 25 - Issue #8 is is now available 

National members of the APA have access to this information on a regular basis.

The current issue, which is dated August 4, 2017, includes coverage of the following payroll compliance developments:


Social Security Trustees Project $130,500 Wage Base for 2018. On July 13, the Board of Trustees of the Social Security Trust Fund issued its annual report on the financial condition of the social security program. The report estimates that the social security wage base will be $130,500 in 2018 (up from $127,200 this year). 

DOL Solicits Comments on 'White Collar' Salary Level, Duties Tests. The U.S. Department of Labor (DOL) published a Request for Information (RFI) in the Federal Register for the white collar exemptions to the overtime pay requirement. The RFI requests public comment, which will aid the DOL in revising the regulations that define the Fair Labor Standards Act's minimum wage and overtime requirements for certain employees. 82 F.R. 34616.

USCIS Releases Revised Form I-9, Instructions, and Handbook. On July 17, United States Citizenship and Immigration Services (USCIS) released revised versions of Form I-9, Employment Eligibility Verification, and the Instructions for Form I-9. Employers may use either the previous form (Rev. 11/14/16) or the revised form through September 17, but must switch to the revised form (Rev. 07/17/17) on or before September 18.

Senate Fails to Repeal, Replace ACA. As of the end of July, the U.S. Senate failed to pass any of the bills that would have repealed and replaced, or simply repealed, many provisions of the Affordable Care Act (ACA).

Trump Administration Proceeds With Plan to Roll Back Obama-Era Regulations. The Trump Administration updated the Unified Agenda of Regulatory and Deregulatory Actions report, signaling that it is working to reform, amend, and eliminate regulations that it considers "ineffective, duplicative, and obsolete."

SSA: Earlier W-2 Deadline Means More Corrections, Late Filers for Tax Year 2016. The Social Security Administration (SSA) has received 2.7 million Forms W-2c for tax year 2016, which is a 35% increase over the 2 million forms received by early July last year. The number of late filers almost doubled to nearly 50,000 compared to 25,000 late filers in previous years.

APA: Congress Should Consider Employer Burden If E-Verify Is Mandated Nationwide. See "Inside Washington" for August.

Treasury Department to End myRA Program. On July 28, the U.S. Department of the Treasury announced that it will begin to wind down the myRA program.

EFTPS Upgrade: Employers Can Get Deposit Notifications Via Email. Electronic Federal Tax Payment System (EFTPS) users will soon be able to opt to receive email notifications from the IRS about their electronic deposits and payments.

House Committee Approves Bill That Would Reduce IRS Budget. On July 13, the House Appropriations Committee approved the fiscal year 2018 Financial Services and General Government Appropriations bill, which contains the IRS budget.

IRS Warns Employers to Follow ACA Rules, Pay ESRP. The IRS issued an information letter reminding employers that "the legislative provisions of the [Affordable Care Act] ACA are still in force until changed by the Congress." IRS Information Letter No. 2017-0010.

GRTF Participates in American Bankruptcy Institute Commission. See "Inside Washington" for August.

Meals Provided by Pro Hockey Team at Away Games Were De Minimis Fringe Benefit. Jacobs v. Commissioner.

IRS Publishes List of First Certified PEOs. On July 14, the IRS published the list of the first 87 organizations qualified as certified professional employer organizations (CPEOs).

Mortgage Underwriters Were Eligible for Overtime. McKeen-Chaplin v. Provident Savings Bank, FSB.

OCSE Updates Employee Termination Reporting Section on Website. The Office of Child Support Enforcement (OCSE) updated the information on its website on reporting employee terminations.

Remind Employees to Check Withholding Amounts. Employers should encourage employees to check their tax withholding so they can avoid having too much or too little federal income tax taken from their paychecks. IR-2017-121.

APA Participates in Pew Charitable Trusts' Sidecar Savings Roundtable. See "Inside Washington" for August.

Specifications for Substitute Forms W-2 and W-3 Updated for 2017. IRS Publication 1141.

IRS Clarifies 'Administrative Error' in Form 941-X Instructions. The IRS issued a Chief Counsel Advice (CCA) letter to clarify the definition of "administrative error" used in the Instructions for Form 941-X. CCA No. 201727008.

Sixth Circuit Applies 'Cat's Paw' Theory of Liability to FMLA Retaliation Case. Marshall v. Rawlings Co., LLC.

IRS Issues Quick Guide on Basic Federal Tax Deposit Rules. The IRS issued an updated version of Publication 3151, The ABCs of FTDs: Quick Reference Guide for Understanding Federal Tax Deposits (FTDs).

Special Report: Payroll Questions Answered by Federal Panel at APA Congress - Part 2. Read answers to questions presented to the Department of Labor, Office of Child Support Enforcement, and United States Citizenship and Immigration Services. 



  • Idaho – withholding guide and tables revised
  • Illinois – additional cities and villages opt out of Cook County minimum wage, PSL ordinances; employee withholding allowance certificate revised; withholding tables revised, supplemental wage tax rate increase
  • Iowa – UI taxable wage base increased
  • Kansas – Forms W-2 and annual reconciliation returns filing deadline accelerated; withholding tables revised, supplemental wage tax rate increased
  • Louisiana – nonresident disaster relief employees exempted
  • Maine – tip credit capped
  • Minnesota – Minneapolis minimum wage ordinance adopted
  • Nevada – UI taxable wage base increased
  • New York – Waterfront Commission assessment rate decreased
  • North Carolina – IRC references updated
  • Oregon – paid sick leave requirements clarified
  • Pennsylvania – Philadelphia City Wage Tax rates reduced
  • Rhode Island – wage deductions restricted
  • Washington – UI taxable wage base increased



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APA Training Opportunities

The American Payroll Association & local chapters offers many wonderful opportunites to learn, grow and network.




Sept 13, 2017 Western PA Chapter - meeting Green Tree, PA
Nov 8, 2017 Western PA Chapter - meeting Green Tree, PA
Aug 7, 2017 Garnishment Forum Cleveland, OH
Aug 16-18, 2017 Payroll Practice Essentials Columbus, OH
Sept 11, 2017 Local Income Tax Compliance Cleveland, PA
Sept 15, 2017 Pennsylvania Statewide Conference TBD hosted by SEPA
Sept 27-29, 2017 Global Payroll Mgmt Certification New York, NY
Oct 26, 2017 Preparing for Year End & 2018 Pittsburgh, PA
Sept 27-29, 2017 Fall Forum Indianapolis, IN
Nov 5-8, 2017 Educational Institutions Payroll Conference New Orleans, LA


 Some national events have various locations available to attend. Please review the seminar in question on the APA website for location venues available.

Click here for more information:



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Classified Ads


Job Description


Title                                                   Payroll/Benefit Administrator

Department                                       Administration

Reports to                                          Controller


Job Summary

This position is to administer all employee benefits complete all aspects of a bi-weekly payroll and

provide employee service in all these areas.  Maintains and enhances the organization's human

resources by planning, implementing, and evaluating employee relations and human resources

policies, programs, and practices. The position is also responsible for general ledger


Summary of essential job function

  1.        Maintains Club’s personnel files, including supervisors authorized pay rate changes, vacation request and changes authorized by employee
  2.        Prepares internal and external position vacancy advertisements.
  3.        Plans and conducts applicable club-wide training, wellness and benefit programs
  4.        Administer employee benefits including health, dental, life/AD&D, short term disability, AFLAC products, COBRA, and HRA accounts.
  5.        Enrollment and orientation of new hires and processing of terminated employees
  6.        Bi-weekly payroll processing of all departments utilizing an online payroll service
  7.        Audits all hourly and salaried employee timesheets to ensure that information is properly approved, calculated and coded according to payroll procedures and policy
  8.        Investigate and resolve pay discrepancy questions
  9.        Assist employees or supervisor on problems relating to payroll and benefit issues. 
  10.    Complete PA unemployment claim forms and all other forms requesting employee information.
  11.    Audit monthly bills for above insurance and process invoices through account payable system
  12.    Reconciliation of specific balance sheet accounts, possibly requiring general ledger journal entries
  13.    Ensuring compliance with all applicable laws, regulations, requirements, procedures and policies
  14.    Files compliance reports with respective federal and state agencies.
  15.    I-9 compliance and record keeping.
  16.    Administrating through ADP the drug testing and background check policies
  17.    Processing all work-related injury claims to ensure integrity, ongoing case management and reporting compliance with worker compensation insurance and OSHA recordkeeping
  18.    A permanent position on the Safety Committee
  19.    Assists in the development of the employee handbook and new personnel policies and procedures
  20.    Interacts with General Manager and department heads to investigate employee violations of Club policies and to recommend corrective action, if necessary
  21.    Bi-weekly vacation accrual entry and tracking of vacation used
  22.    Monthly payroll reports to assist in month end closing.
  23.    Assist with annual worker’s compensation audit and the year-end financial audit
  24.    Calendar year-end review prior to W-2 distribution
  1. Prepare and maintains fiscal year-end files
  2. Publishes the employee newsletter

Minimum requirements

Associate degree in Accounting, minimum requirement.

Five years’ prior payroll and benefit experience.

Abilities required

Proficient in Microsoft Word and Excel

Ability to prioritize and handle multiple tasks in a high volume and changing work environment

Ability to communicate effectively both verbally and in writing with members, clients, managers and employees in a professional manner.

A motivated, detailed oriented self-starter who also works well in a collaborative environment.

Working knowledge of federal, state and local payroll and tax legislation.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.






Butler County



We are working with a large non-profit health care system to identify an energetic and experienced Payroll Administrator. With over 130 years in business, this organization is a well-known provider with a strong reputation in their industry, a track record of continued growth, and a culture that is focused on their mission of caring and serving others.


In summary, the Payroll Administrator will report into an Accounting Manager and oversee biweekly payroll for approximately 3K multi-site employees. This position requires a person who can work in a fast paced environment, handle a robust level of activity, and commit to a high level of confidentiality and ethical standards.



Responsibilities include:

  • Prepare/Process payroll, salary, and benefit calculations, including deductions for insurance and other employee withholdings.
  • Resolve employee payroll related questions and issues.
  • Prepare payroll reports and maintain all employee payroll activities.
  • Provide information to payroll processing center.
  • Provide information internally on payroll matters, tax issues, PTO accrual balances, and direction on the time/attendance system.
  • Assist in the 403B audit.
  • Assist as need with general accounting duties.



  • 5+ years in depth knowledge of payroll processing & calculations. Experience needs to be within a large multi-site organization.
  • Medical/Healthcare industry exposure a plus.
  • Knowledge of applicable local, state, and federal laws/rules.
  • Must be efficient in Excel and have experience creating custom and ad hoc reports.
  • Experience with Ceridian highly preferred.
  • CPP designation a plus.
  • Must be able to pass a pre-employment criminal background check and drug screen.


Please respond to Joey Lerch at Specialized Industry Recruiters for confidential consideration

1(866) 240-5150 Ext. 228 |


Payroll Tax Auditor

Location: Pittsburgh, PAType: Full TimeMin. Experience: Mid Level

An excellent career opportunity is currently available for a Payroll Tax Auditor located at Aires Pittsburgh, PA office.  We are seeking individuals with a strong work ethic, high energy level and a commitment to quality.  This is an exciting opportunity for accounting professionals with a background in federal tax and auditing to ensure that the audit guidelines are met and the internal process checks are in place and followed.


Aires ( has been providing best-in-class relocation management services for over 30 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations.


We Have…


An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility

A financially stable organization with a history of 15%-20% organic annual growth

A competitive compensation, a high internal promotion rate and a full benefits package including a 401K match


Position Responsibilities:


Collect, review and submit the audit material on a quarterly basis and ensure that SOC and ISO guidelines are met during audits

Review payroll and ensure it adheres to our strict guidelines

Conduct quarterly audit review

Review standard process documents to ensure they are up-to-date for all clients

Review daily team deliverables and ensure the appropriate paperwork is completed in a timely manner

Review Assist Audit report to ensure daily deliverables are sent

Collaborate with Tax Reporting team and provide feedback based on review findings




Bachelor’s Degree in Accounting or related field.  Advanced degree preferred (Master’s/MBA)

Minimum of 2 years of federal tax experience

Prior tax compliance and audit experience

High degree of proficiency with Microsoft Office products, particularly Excel

Strong attention to details and a commitment to client service

Excellent verbal and written communication skills

Strong analytical and problem-solving skills

Self-motivated with critical attention to deadlines and reporting


EOE AA M/F/Vet/Disability


Thank you,


Leah Caputo, CRP, CPP

Manager, Payroll, Aires

Tel 412.677.1666 Mobile 480.320.0722

website  email connect on LinkedIn

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