Newsletter

August 2017 Print

President's Report


SWEET SUMMER

As most of us escape the confides of Pittsburgh of the onslaught of rainstorms and high temperatures for more exotic locations were we experience high temperatures and the onslaught of rainstorms, we held our July meeting at the Crowne Plaza in Green Tree.

I wish to thank our panel of presenters in July, Bryant Covelli and Tina Frysinger. We covered a lot of information concerning Selection in Today's Market, Payroll Reconciliation Recommendations Tips & Tricks and Communication with Management via Payroll Reporting and Anaylsis. The slide show presentations are posted online. Anyone wishing to listen to our Chapter meeting along with the slide show check out our video portfolio. The video link is available under our Resources page. 

It's never to late to renew your membership for 2017. All 2016 memberships lost access to our website at the end of March. Renew today and enjoy all the benefits of your local Chapter. Annual dues are still $35 per person. A rock bottom rate for everyone!


 

WPA APA Apparel Orders

Attached to this newsletter is an order form for various Western PA Chapter of the APA apparel. Please review the order form and submit your order form by August 31st, so we may have delivery of your items for the September Chapter meeting. 

Any questions please let me know.


 

 

SPEAKERS NEEDED

We are looking for speakers in 2017. Topics such e-Verify, Payroll Accounting, Non-Resident Alien processing and How to Change Payroll Dates are examples. Any of these topics or something else where a subject matter expert is willing to present will be welcomed.

If you or one of your vendors have the ability to present to our group please contact me to schedule your presentation.

The easily accepted topics are listed on this website, http://www.americanpayroll.org/pdfs/chapters/100poptops.pdf. Please review the list and contact me to schedule your speaking opportunity.

Our membership group should be able to supply and support a diverse group of educational opportunities for our Chapter. 

Please Tina Frysinger, the Chapter's Education Director, for further information.


SATELLITE BROADCASTING

Our satellite broadcasting has become a great success as other Chapters are now exploring to add this feature to their Chapters as well. We have secured a viable location in Indiana, PA with a quality program being broadcasted on a consistent basis.

We are looking to expand in 2017. We are the only local payroll Chapter on the western side of the Appalachian Mountains. That means we are the only resource for over 75% of Pennsylvania and 99% of West Virginia as well as good portions of Kentucky and Virginia. Since our Chapters offers a consistent program of at least 15 RCHs annually, our Chapter is prime to expand our outreach to these underserved areas. Other locations could develop as hosts become available. This process will be managed based on a demographic area/zone to ensure our limited bandwidth and resources are managed wisely. Some desired locations include:

  • Mercer (Crawford, Erie & Mercer counties plus Youngstown, OH area)
  • Somerset (Bedford & Somerset counties)
  • Uniontown (Fayette & Greene counties)
  • Morgantown, WV (Marion, Monogalia, Preston & Taylor counties)
  • Charleston, WV (serving a very large area)
  • Huntington, WV (serving a large area)
  • Youngstown, OH
  • Saint Clairsville, OH

 

Our goal is to create learning opportunities for more payroll professionals while making it more convenient on everyone's travel concerns. To ensure we stay compliant with any APA concerns, we will treat each satellite location just as the Pittsburgh site. Attendees would need to meet in a central location, sign in and attend the meeting, upon completion of the meeting receive their RCHs for their time and attendance. All of this at a reduced cost versus the rate at the Pittsburgh location since we will not be providing lunch at the satellite locations.


SEE BELOW FOR MESSAGE FROM PHILIP YAMALIS

 

Hello everyone,

We wanted to give you heads up about information that was released today so you may plan accordingly.

There will be a planned outage of all e-Services tools from 6 p.m. Thursday, August 17 through 6 a.m. Monday August 21. During this period, users will be unable to access the Transcript Delivery System (TDS) and Secure Object Repository (SOR), Registration and TIN Matching. All applications also will be offline until August 22.

Affordable Care Act Information Return (AIR) filers may resume submission of applications for Transmitter Control Codes starting on August 22. The application process for AIR users has been offline since July because of the e-Services platform transition.

Also on August 21, a redesigned landing page for e-Services will launch with a new look and feel.

The scheduled outage will allow us to complete the transition of e-Services to a new platform that will improve the look and feel of applications and complete a multi-year technological upgrade. We will also perform testing during that four-day period.

We apologize for the inconvenience but we wanted to give you early notice so you could plan accordingly. A Quick Alert was sent today (attached), and we’ll keep you informed as we move forward.

 

 

Philip G. Yamalis

Senior Stakeholder Liaison, ID No. 0349320

Internal Revenue Service

Communications & Liaison (C&L)

Communications & Stakeholder Outreach 

 

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Community Service

Remember our soldiers & the local food banks.

The food banks need filled EVERY week to sustain their outreach programs. Your donations helps in their efforts.

 

 

 

 

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PayState Update

 

PayState Update - August 4, 2017 - Volume 25 - Issue #8 is is now available 

National members of the APA have access to this information on a regular basis.

The current issue, which is dated August 4, 2017, includes coverage of the following payroll compliance developments:

 

Social Security Trustees Project $130,500 Wage Base for 2018. On July 13, the Board of Trustees of the Social Security Trust Fund issued its annual report on the financial condition of the social security program. The report estimates that the social security wage base will be $130,500 in 2018 (up from $127,200 this year). 


DOL Solicits Comments on 'White Collar' Salary Level, Duties Tests. The U.S. Department of Labor (DOL) published a Request for Information (RFI) in the Federal Register for the white collar exemptions to the overtime pay requirement. The RFI requests public comment, which will aid the DOL in revising the regulations that define the Fair Labor Standards Act's minimum wage and overtime requirements for certain employees. 82 F.R. 34616.

USCIS Releases Revised Form I-9, Instructions, and Handbook. On July 17, United States Citizenship and Immigration Services (USCIS) released revised versions of Form I-9, Employment Eligibility Verification, and the Instructions for Form I-9. Employers may use either the previous form (Rev. 11/14/16) or the revised form through September 17, but must switch to the revised form (Rev. 07/17/17) on or before September 18.

Senate Fails to Repeal, Replace ACA. As of the end of July, the U.S. Senate failed to pass any of the bills that would have repealed and replaced, or simply repealed, many provisions of the Affordable Care Act (ACA).

Trump Administration Proceeds With Plan to Roll Back Obama-Era Regulations. The Trump Administration updated the Unified Agenda of Regulatory and Deregulatory Actions report, signaling that it is working to reform, amend, and eliminate regulations that it considers "ineffective, duplicative, and obsolete."

SSA: Earlier W-2 Deadline Means More Corrections, Late Filers for Tax Year 2016. The Social Security Administration (SSA) has received 2.7 million Forms W-2c for tax year 2016, which is a 35% increase over the 2 million forms received by early July last year. The number of late filers almost doubled to nearly 50,000 compared to 25,000 late filers in previous years.

APA: Congress Should Consider Employer Burden If E-Verify Is Mandated Nationwide. See "Inside Washington" for August.

Treasury Department to End myRA Program. On July 28, the U.S. Department of the Treasury announced that it will begin to wind down the myRA program.

EFTPS Upgrade: Employers Can Get Deposit Notifications Via Email. Electronic Federal Tax Payment System (EFTPS) users will soon be able to opt to receive email notifications from the IRS about their electronic deposits and payments.

House Committee Approves Bill That Would Reduce IRS Budget. On July 13, the House Appropriations Committee approved the fiscal year 2018 Financial Services and General Government Appropriations bill, which contains the IRS budget.

IRS Warns Employers to Follow ACA Rules, Pay ESRP. The IRS issued an information letter reminding employers that "the legislative provisions of the [Affordable Care Act] ACA are still in force until changed by the Congress." IRS Information Letter No. 2017-0010.

GRTF Participates in American Bankruptcy Institute Commission. See "Inside Washington" for August.

Meals Provided by Pro Hockey Team at Away Games Were De Minimis Fringe Benefit. Jacobs v. Commissioner.

IRS Publishes List of First Certified PEOs. On July 14, the IRS published the list of the first 87 organizations qualified as certified professional employer organizations (CPEOs).

Mortgage Underwriters Were Eligible for Overtime. McKeen-Chaplin v. Provident Savings Bank, FSB.

OCSE Updates Employee Termination Reporting Section on Website. The Office of Child Support Enforcement (OCSE) updated the information on its website on reporting employee terminations.

Remind Employees to Check Withholding Amounts. Employers should encourage employees to check their tax withholding so they can avoid having too much or too little federal income tax taken from their paychecks. IR-2017-121.

APA Participates in Pew Charitable Trusts' Sidecar Savings Roundtable. See "Inside Washington" for August.

Specifications for Substitute Forms W-2 and W-3 Updated for 2017. IRS Publication 1141.

IRS Clarifies 'Administrative Error' in Form 941-X Instructions. The IRS issued a Chief Counsel Advice (CCA) letter to clarify the definition of "administrative error" used in the Instructions for Form 941-X. CCA No. 201727008.

Sixth Circuit Applies 'Cat's Paw' Theory of Liability to FMLA Retaliation Case. Marshall v. Rawlings Co., LLC.

IRS Issues Quick Guide on Basic Federal Tax Deposit Rules. The IRS issued an updated version of Publication 3151, The ABCs of FTDs: Quick Reference Guide for Understanding Federal Tax Deposits (FTDs).

Special Report: Payroll Questions Answered by Federal Panel at APA Congress - Part 2. Read answers to questions presented to the Department of Labor, Office of Child Support Enforcement, and United States Citizenship and Immigration Services. 

 

State-By-State. 

  • Idaho – withholding guide and tables revised
  • Illinois – additional cities and villages opt out of Cook County minimum wage, PSL ordinances; employee withholding allowance certificate revised; withholding tables revised, supplemental wage tax rate increase
  • Iowa – UI taxable wage base increased
  • Kansas – Forms W-2 and annual reconciliation returns filing deadline accelerated; withholding tables revised, supplemental wage tax rate increased
  • Louisiana – nonresident disaster relief employees exempted
  • Maine – tip credit capped
  • Minnesota – Minneapolis minimum wage ordinance adopted
  • Nevada – UI taxable wage base increased
  • New York – Waterfront Commission assessment rate decreased
  • North Carolina – IRC references updated
  • Oregon – paid sick leave requirements clarified
  • Pennsylvania – Philadelphia City Wage Tax rates reduced
  • Rhode Island – wage deductions restricted
  • Washington – UI taxable wage base increased

 

 

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APA Training Opportunities

The American Payroll Association & local chapters offers many wonderful opportunites to learn, grow and network.

 

SAVE THE DATES FOR 2017 EDUCATION EVENTS

 

Sept 13, 2017 Western PA Chapter - meeting Green Tree, PA
Nov 8, 2017 Western PA Chapter - meeting Green Tree, PA
     
     
Aug 7, 2017 Garnishment Forum Cleveland, OH
Aug 16-18, 2017 Payroll Practice Essentials Columbus, OH
Sept 11, 2017 Local Income Tax Compliance Cleveland, PA
Sept 15, 2017 Pennsylvania Statewide Conference TBD hosted by SEPA
Sept 27-29, 2017 Global Payroll Mgmt Certification New York, NY
Oct 26, 2017 Preparing for Year End & 2018 Pittsburgh, PA
     
     
Sept 27-29, 2017 Fall Forum Indianapolis, IN
Nov 5-8, 2017 Educational Institutions Payroll Conference New Orleans, LA

 

 Some national events have various locations available to attend. Please review the seminar in question on the APA website for location venues available.

Click here for more information: http://www.americanpayroll.org/course-conf/

 

 

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Classified Ads

2018-05-17:

Payroll Tax Auditor

Location: Pittsburgh, PAType: Full TimeMin. Experience: Mid Level

An excellent career opportunity is currently available for a Payroll Tax Auditor located at Aires Pittsburgh, PA office.  We are seeking individuals with a strong work ethic, high energy level and a commitment to quality.  This is an exciting opportunity for accounting professionals with a background in federal tax and auditing to ensure that the audit guidelines are met and the internal process checks are in place and followed.

 

Aires (www.aires.com) has been providing best-in-class relocation management services for over 30 years and is a recognized industry leader in delivering high quality relocation and assignment management services to leading corporations.

 

We Have…

 

An award-winning technology platform, built in-house, that aligns with the future state of Global Mobility

A financially stable organization with a history of 15%-20% organic annual growth

A competitive compensation, a high internal promotion rate and a full benefits package including a 401K match

 

Position Responsibilities:

 

Collect, review and submit the audit material on a quarterly basis and ensure that SOC and ISO guidelines are met during audits

Review payroll and ensure it adheres to our strict guidelines

Conduct quarterly audit review

Review standard process documents to ensure they are up-to-date for all clients

Review daily team deliverables and ensure the appropriate paperwork is completed in a timely manner

Review Assist Audit report to ensure daily deliverables are sent

Collaborate with Tax Reporting team and provide feedback based on review findings

 

Qualifications:

 

Bachelor’s Degree in Accounting or related field.  Advanced degree preferred (Master’s/MBA)

Minimum of 2 years of federal tax experience

Prior tax compliance and audit experience

High degree of proficiency with Microsoft Office products, particularly Excel

Strong attention to details and a commitment to client service

Excellent verbal and written communication skills

Strong analytical and problem-solving skills

Self-motivated with critical attention to deadlines and reporting

 

EOE AA M/F/Vet/Disability

 

Thank you,

 

Leah Caputo, CRP, CPP

Manager, Payroll, Aires

Tel 412.677.1666 Mobile 480.320.0722

website  email connect on LinkedIn

2018-05-14:

Union Payroll Specialist

 

$45K

MDV

401K – match up to 6%

Also have a Safe Harbor where they contribute 3%

Vacation is on an accrual basis

                Year one 80 hours (Will prorate this year)

                Year two – 120 hours

Flextime Can start anywhere between 7:30 and 8:30

 

Additional Information

                130 unions (typically about 40 active)

                125-200 ee’s

                Multistate

               

 

Summary: Our Union Payroll Specialist will perform all necessary union payroll related functions to ensure the accuracy of processing weekly union payroll, reporting and paying of all union benefits, dues, and fringes. This position will work under close supervision of the Operational Accounting Manager and other experienced staff.

Essential Functions:
Process an accurate and timely in-house union payroll

Multi-state union reporting and processing of fringe benefits

Setting up new union rates and benefits and updating existing union rates

Knowledge of Certified Payrolls and OCIP reports

Resolve employee union benefit issues

Prepare and maintain all payroll related records and reports

Prepare and submit the appropriate federal and state returns on a timely basis

Wage attachments and garnishments

Set up and maintain employees in Viewpoint

Employment verifications

Education & Training:
Minimum of a High School diploma with a business emphasis required.

Experience:
2+ years of payroll experience, including union reporting

Knowledge and Abilities:
Understand the entire process of an in-house union payroll

Strong knowledge of certified payroll and OCIP Reports

Strong knowledge of multi-state union reporting, including payment of fringe benefits and dues

Understanding of Payroll Rules and Regulations

Viewpoint experience a plus

MS Word, Excel


CONTACT:

Michael Riddle, Division Director

Robert Half Accounting Operations
Phone: 412-471-5946

Fax:  412-471-0864
1001 Liberty Avenue, Suite 400| Pittsburgh | PA 15222

www.roberthalffinance.com

 

 

 

 

2018-05-10:

Overview of Position:

 

Oversees all the operations of the Payroll Department to ensure the accuracy and timeliness of the Firm's payroll processing and tax reporting responsibilities.

 

Essential Duties and Responsibilities:

 

  1. Supervises all aspects of the Payroll Department ensuring productivity and accuracy of the work completed by the Payroll Coordinator.
  2. Responsible for all federal, state, and local withholding tax deposits.
  3. Review and/or process semi-monthly and monthly payrolls, manual checks, and/or bonuses. The payroll process relates to all payroll changes and corrections from Accounting, Human Resources, and employees.
  4. Works with external auditors to compile information to support quarterly and annual tax filings.
  5. Works with year-end payroll application to ensure functionality and tax compliance for shareholder distributions.
  6. Issuance of annual W2 statements.
  7. Responds to all inquiries, both internal and external, on a timely and professional basis.
  8. Acts as the iPay Administrator and is responsible for the set-up of new employees and responding to issues or questions about the application from all employees, as needed.
  9. Runs payroll reports for Accounting and Human Resources.
  10. Collaborates with the human resources team on a regular basis regarding payroll matters.
  11. All other duties as assigned.

 

Required Qualifications:

Bachelor's Degree in Accounting or related field or equivalent work experience.

CPP, a plus.

Minimum of five (5) years of related payroll experience, preferably with a professional services firm.

.          

Experience:

 

Experience with federal, state, and local withholding tax deposits.

Minimum 1-2 years of prior supervisory experience.

Knowledge of Automated Data Processing (ADP) Payroll (or other payroll application).

Knowledge of payroll common practices.

Ability to interpret tax publications.

Ability to delegate.

Ability to define problems and find a solution.

Demonstrated mathematical skills including:  ability to calculate and apply percentages, ratios, and proportions.

Knowledge of Microsoft Office.

Excellent communication skills both written and verbal.

Demonstrated organizational skills.

Ability to prioritize and complete multiple tasks with competing deadlines.

Must maintain the highest degree of confidentiality.

Detailed oriented.

Ability to work as part of a team.

Ability to work overtime, as needed.

 

 

 

Comprehensive Compensation Package to include;

Salary up to $85,000

Discretionary Bonus

MDV

401K

Pension/Profit Sharing program

PTO

 

 

If there is an interest in learning more about this opportunity or any other direct hire payroll opportunities in the greater Pittsburgh area, please contact Michael Riddle.

 

Michael Riddle, Division Director

Robert Half Accounting Operations
Phone: 412-471-5946

Michael.riddle@roberthalf.com

2018-05-07:

Robert Half Accounting Operations has a great new opportunity for a Payroll Administrator located Northeast of Pittsburgh (Apollo). Candidates for the Payroll Administrator will be responsible for but not limited to the following duties. If you are interested in exploring this opportunity please email your updated resume directly.  Salary 40,000.

 

 

  • Process all bi-weekly payroll via ADP
  • Online Earnings Statements – Administer site, upload check stubs to online website weekly
  • Timesheet entry – various payroll groups, salary foremen (key foremen to job)
  • Ensure W-2s are posted/distributed accurately and on time
  • 401(k) – process and pay withholdings (including loans) weekly, conduct weekly and yearly audit
  • Employment verifications
  • Unemployment responses
  • Journal entries – entry to move PR wages, benefits, taxes and WC
  • Prepare accrual numbers for Accounting Manager
  • Balancing various intercompany accounts
  • Update payroll general ledger accounts and accounts reconciliations
  • Assist with other assigned duties as needed

 

The ideal candidate for this Payroll Opportunity will meet the following criteria.

 

 

  • ADP Workforce Now experience is a must have.
  • Handle sensitive/confidential information
  • Strong organizational skills; detail oriented
  • Strong analytic and problem solving skills
  • Associate's degree in related field or equivalent education, training & experience
  • 2+ years’ experience within the payroll processing field

 

 

Robert Half Accounting Operations has a great new opportunity for a Finance Administrator located in Fox Chapel. Candidates for the Payroll Administrator will be responsible for but not limited to the following duties. If you are interested in exploring this opportunity please email your updated resume directly. Amy.Perrotta@roberthalf.com Salary 40,000.

 

FCPC Mission: To be a welcoming and caring community of faith

through which the living God transforms lives. 

 

POSITION DESCRIPTION

 

                              Title:           Finance Administrator

              Area of Ministries:              Finance and Endowment

                             Supervisor:              Head of Staff

                           FLSA Status:              Full-time exempt

                                 Location:              Fox Chapel

                                                                 

 

  1. NATURE AND SCOPE OF POSITION:

Under the direction of the Head of Staff, the Finance Administrator provides and maintains accurate accounting and business records for the church

 

  1. RESPONSIBILITIES:

 

  1. Accounting:
  2. Maintain accurate accounting records for the church and preschool, including
    • General Ledger
    • Accounts Payable
    • Individual Contribution Records
    • Bank Accounts
    • Miscellaneous Cash
    • Endowment, Investment, and other special accounts

 

  1. Prepare monthly financial statements, financial projections, and analyses
  2. Coordinate the counting, recording, and acknowledgement of all offerings and gifts
  3. Prepare bank deposits
  4. Ensure compliance with internal controls
  5. Coordinates development and preparation of the church budget
  6. Serve as liaison with external auditors in the annual audit process
  7. Work with the Treasurer to establish and maintain banking relationships
  8. Acts as support to the Discipleship Committee, especially in developing the yearly stewardship drive
  9. Oversees the planned giving program of the church, including bequests/memorials, deferred giving and trust funds

               

  1. Tax:  -  Prepare and file tax reports

 

  1. Payroll/Benefits:
  2. PCUSA Benefits Plan
  3. Serve as Flexible Spending Account and Supplemental Medical Reimbursement Plan Administrator
  4. Professional Reimbursement Plan
  5. Prepare payroll and associated reports

 

  1. Computer
  2. Responsible for the computer network administration
  3. Act as a liaison with the outside technology company, currently Midnight Blue Technology Services.
  4. Serve as Shelby Administrator

 

  1. Human Resources
    1. Maintain business employment files
    2. Maintains accurate and up-to-date personnel files
    3. Acts as human resource manager for all staff members
    4. Facilitates orientation of newly hired staff members

c

  1. Committees:  -  Attend Staff, Finance and Endowment Committee meetings, support Stewardship and others upon request

 

  1. General:
  2. Serve as liaison with church’s insurance carriers regarding coverage, premium rates, and claims
  3. Evaluates all financial commitments and contracts
  4. Perform special projects as requested

 

  1. ACCOUNTABILITY: Act collaboratively with the Finance and Support and Endowment Trust Committees to accomplish the financial work of the church.  An annual evaluation will be conducted by the Administration and Personnel Committee. 

 

  1. SUPERVISORY RESPONSILILITIES:

Train and supervise Finance Office Assistant Treasurers, Finance Assistant and volunteers

 

  1. QUALIFICATIONS: A proper search as described under Hiring Policy in the Personnel Manual will be conducted to find the person for this position.  The qualified candidate will be recommended and approved by Administration and Personnel Committee and Session.  Qualifications will include:
  1. Degree in accounting
  2. Minimum of 5 years of experience in accounting
  3. Proficiency in Microsoft Excel, Word and Outlook, plus database accounting
  4. ACT 33/34 and FBI fingerprinting clearances are required.

 

  1. TEAMWORK/COLLABORATION: 

Respect and communication are the backbone of an effective, productive team environment.  FCPC employees are accountable for constructive dialogue and mutual problem solving.  Core attributes of teamwork are characterized by:  a commitment to the organization and to one another; trust; cooperation; and a shared vision of success.

Although the primary responsibilities of each staff member may vary, their role is to accomplish the work of the church, to work cooperatively as a team member, and to assist each other when needed on major and / or time sensitive tasks.

 

 

Robert Half Accounting Operations has a great new opportunity for an HRIS Specialist located in North Hills. Candidates for the Payroll Administrator will be responsible for but not limited to the following duties. If you are interested in exploring this opportunity please email your updated resume directly. Amy.Perrotta@roberthalf.com.  Salary 55,000.

 

 

Position reports to the Chief HR Officer

Software: Ultipro

Personality Type: Team player, not afraid to take on many variable tasks, picks up when another slacks off, can work independently without having to be micromanaged

Hours: Flexible as long as you are putting in your 8 per day

Years’ Experience:5

Location: McKnight Rd North Hills

Benefits: MDV, 2 weeks PTO plus 15 sick days and 7 holidays

Tuition Reimbursement: Up to 1500 per year

401k: Available after year 2, company will give 2% every year, and match 2% of whatever individual contributes

 

 

Robert Half Accounting Operations has a great new opportunity for a Payroll Administrator located in Washington but moving to Canonsburg. Candidates for the Payroll Administrator will be responsible for but not limited to the following duties. If you are interested in exploring this opportunity please email your updated resume directly. Amy.Perrotta@roberthalf.com. Salary 50,000.

 

 

Accountant for Payroll, Benefits Management, & General Ledger

Job Description  - Accountant will report directly to the Controller. Successful candidate will be responsible for Payroll and Benefits Management for Steel Nation including Holding, Buildings, Engineering, and Environmental. This would include payroll entry in ADP/Run, corresponding GL entries and reconciliations, uploading employee enrollment information to various supplier portals. General Ledger responsibilities include intercompany distribution and reconciliation of benefits and other expenses, month end accruals, bank reconciliations, and report preparation for management.

Payroll

  • Process 6 to 8 payroll cycles monthly for 4 entities
    • 2 Monthly Cycles
      • SNH Salaried
      • SNB Salaried with monthly commissions
    • 2 Bi-weekly cycle
      • SNG hourly and salary mixed
      • SNV hourly with commissions
    • Processing will include HSA withhold management and deposit into EE accounts
  • Compute and process monthly commissions for SN Buildings and SN Environmental
    • SN Buildings
      • Review current jobs each month to determine if ready for commissions to be paid and prepare backup documentation for management review
      • Calculate commissions per job
      • Compile commission per employee
      • Process with monthly payroll
    • SN Environmental
      • Monthly commission computed and processed on the following weekly payroll

Benefits Management

  • Manage Enrollments
    • Through supplier portals, add, update changes, delete employee coverage for Medical, Dental, Vision, Life, STD/LTD
    • Update payroll withholdings for the above insurance changes
  • Manage Payments
    • Maintain spreadsheets to track costs for each employee, their contributions to premium and distribution to related companies
    • Approve benefit payables
    • Distribute costs from SNB to other entities

General Ledger

  • Assist Controller with month end closing including account reconciliations, accruals, report preparation.
  • Monthly Bank Reconciliation for all entities, currently 10 per month
  • Maintain and distribute Dashboard for Bank and Cash Management

Requirements

Bachelors in Accounting with minimum of 3-years’ experience with payroll and benefits management. Understanding of intercompany transactions, accruals, month end closing processes. Above average of proficiency in MS Excel including v-lookups and pivot tables. Proficient in MS Office 360. Willingness to work overtime as needed. Experience with Sage 100 is a plus.

 

 

Robert Half Accounting Operations has a great new opportunity for a Payroll Administrator located in Station Square but moving to Canonsburg. Candidates for the Payroll Administrator will be responsible for but not limited to the following duties. If you are interested in exploring this opportunity please email your updated resume directly. Amy.Perrotta@roberthalf.com. Salary 40-48000.

 

 

 

Amy Jo Perrotta

Robert Half
Recruiting Manager

phone: (412)471-5946 fax: (412)471-0864

1001 Liberty Avenue, Suite 400 | Pittsburgh | PA 15222| roberthalffinance.com

2018-03-19:

https://careersen-novachem.icims.com/jobs/3095/payroll-supervisor/job?mobile=false&width=990&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240

 

Payroll Supervisor

Position Location(s)US-PA-Moon Township
Job ID
 
2018-3095
 
Closing Date
 
3/30/2018
 
Job Category
 
All other corporate groups
 
Career Level
 
Management

Additional Comments:

Internal and External candidates are being considered simultaneously

Overview

NOVA Chemicals is experiencing significant growth and we are looking for talented and passionate people to work in our collaborative and innovative organization. As a Responsible Care® company, we are committed to safety and sustainability, we are a respected community partner and we take pride in being a leading producer of plastics and chemicals that make everyday life safer, healthier and easier.

 

NOVA’s growth has created an opportunity for a highly motivated individual to join our growing organization in a newly created Payroll Supervisor role.  In this role, you will lead the payroll function in a variety of routine and complex administrative and technical responsibilities associated with the oversight, compliance, processing, payroll and benefits accounting, third party interfaces, and administration of company-wide payroll (currently includes Canada, US, Switzerland) for union and non-union workforces. 

 

Responsibilities:

  • Lead and work with the payroll team (located in US & Canada) on the day-to-day payroll operations, process timelines, special inquiries including reporting and policy interpretation, ensuring external compliance and adherence to internal pay practice standards
  • Lead payroll projects and participate in broader HR projects that impact the payroll function.
  • Partner with Total Rewards and Human Resources consulting to improve current or build new processes to support the business
  • Manage payroll vendor relationships and contracts
  • Maintain and apply knowledge of local and federal payroll legislation in all applicable jurisdictions to NOVA’s processes
  • Provide back up support including payroll processing for Canada and US Payrolls

 

Qualifications:

The successful candidate will be a University graduate with a Bachelor’s degree in Accounting, Business or related field with a minimum of 8 years related experience and continued professional development or 12+ years’ combination of post-secondary education and related experience and continued professional development.

 

  • Minimum of 3 years supervisory experience
  • Knowledge of both US and Canada payroll environments, including payroll taxes and payroll accounting
  • Experience with ADP/SAP; SuccessFactors a plus
  • Excellent verbal and written skills necessary to communicate intricate processes and pay details to internal and external customers
  • Intellectual curiosity to learn current processes and proactively seek more streamlined processes
  • Strong attention to detail and accuracy
  • Ability to think critically and understand the payroll implications of business decisions
  • Links to external payroll networks/associations
  • Ability to stay up to date on changes in legislation and regulations and how they impact NOVA’s payroll while ensuring compliance
  • Ability to manage differing payroll platforms and determine how to align when possible, creating more consistent and efficient processing
  • Travel as required.

 

 

About Us:

NOVA Chemicals develops and manufactures chemicals and plastic resins that make everyday life safer, healthier and easier. Our employees work to ensure health, safety, security and environmental stewardship through our commitment to sustainability and Responsible Care®. NOVA Chemicals, headquartered in Calgary, Alberta, Canada, is wholly-owned ultimately by Mubadala Investment Company of the Emirate of Abu Dhabi, United Arab Emirates. 

The NOVA Chemicals U.S. Commercial Center (USCC) is located in Moon Township, Pennsylvania, minutes from Pittsburgh, Pennsylvania.  USCC’s primary focus is on executive leadership, corporate and support functions.

 

Pittsburgh is the second largest city in Pennsylvania.

 

Benefits:

NOVA Chemicals’ flexible benefit programs are designed to meet the diverse needs of our employees, because when it comes to benefits, everyone has different priorities. Our benefits offerings will vary based on your work location, and are an element of the “Total Rewards” package used to reward employees.

2018-03-19:

https://careersen-novachem.icims.com/jobs/3094/payroll-benefits-analyst/job

 

Payroll Benefits Analyst

Position Location(s)US-PA-Moon Township
Job ID
 
2018-3094
 
Closing Date
 
3/30/2018
 
Job Category
 
All other corporate groups
 
Career Level
 
Experienced

Additional Comments:

Internal and External candidates are being considered simultaneously

Overview

NOVA Chemicals is experiencing significant growth and we are looking for talented and passionate people to work in our collaborative and innovative organization. As a Responsible Care® company, we are committed to safety and sustainability, we are a respected community partner and we take pride in being a leading producer of plastics and chemicals that make everyday life safer, healthier and easier.

NOVA’s growth has created an opportunity for a highly motivated individual to join our growing organization as a Payroll Benefits Analyst.  As a member of the Payroll Team, you will report to the Payroll Coordinator and will provide payroll accounting, reporting and analysis support to the Payroll/Pension/Benefit groups in addition to processing payroll.

 

Responsibilities:

In this role, you will:

  • Function as Payroll Administrator, including running US pay
  • Prepare the payroll/benefit accounts and reconciliations, accruals, month-end general ledger postings, filings and reporting
  • Manage invoices from benefit providers and prepare wire transfers
  • Maintain data integrity of HR accounting systems
  • Liaison with ADP and third party providers to ensure they are in compliance with company policies and legislative requirements
  • Participate in testing of system programming to meet legislative requirements as requested
  • Respond to internal and external questions regarding payroll
  • Act as coordinator for US Payroll audits internal and external
  • Adhere to Payroll and Accounting processes and procedures with the responsibility to ensure they are complete and evergreen—with a focus on continuous improvement, updating and editing as necessary
  • Liaison with Corporate Tax to keep abreast of legislation/rulings and be able to respond to routine questions as a key contact for US HR questions
  • Coordinate Business Travel Taxation process
  • Manage vendor interfaces, perform quarterly audits and analyze data for inconsistencies which require attention
  • Assist in budget and forecasts for HR. Track, analyze and report on budget variances.

 

Qualifications:

 The successful candidate will be a University graduate with a minimum of 1 year payroll/accounting experience or 5 plus years combination of post-secondary education and related experience with some professional development.

 

  • The ability to apply accounting principles and concepts for Payroll accounting
  • Payroll Tax knowledge
  • Familiar with auditing processes
  • Strong Excel skills required along with experience with SAP/ADP desired; Success Factors a plus
  • High level of accuracy and attention to detail, along with demonstrated ability to manage time sensitive, deadline driven and confidential work
  • Proven ability to recognize potential issues and resolve or seek expertise as required
  • Excellent communication and interpersonal skills with the ability to interact with others across the organization and externally.
  • Strong initiative to improve processes/tools.
  • Ability to multi-task and manage priorities to deliver quality results
  • Ability to work independently in a fast-paced environment
  • Strong desire to learn and grow, exhibit intellectual curiosity and continuously improve
  • Minimal Travel

 

About Us:

NOVA Chemicals develops and manufactures chemicals and plastic resins that make everyday life safer, healthier and easier. Our employees work to ensure health, safety, security and environmental stewardship through our commitment to sustainability and Responsible Care®. NOVA Chemicals, headquartered in Calgary, Alberta, Canada, is wholly-owned ultimately by Mubadala Investment Company of the Emirate of Abu Dhabi, United Arab Emirates. 

The NOVA Chemicals U.S. Commercial Center (USCC) is located in Moon Township, Pennsylvania, minutes from Pittsburgh, Pennsylvania.  USCC’s primary focus is on executive leadership, corporate and support functions.

 

Pittsburgh is the second largest city in Pennsylvania.

 

Benefits:

NOVA Chemicals’ flexible benefit programs are designed to meet the diverse needs of our employees, because when it comes to benefits, everyone has different priorities. Our benefits offerings will vary based on your work location, and are an element of the “Total Rewards” package used to reward employees.

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