August 2017 Print

President's Report


As most of us escape the confides of Pittsburgh of the onslaught of rainstorms and high temperatures for more exotic locations were we experience high temperatures and the onslaught of rainstorms, we held our July meeting at the Crowne Plaza in Green Tree.

I wish to thank our panel of presenters in July, Bryant Covelli and Tina Frysinger. We covered a lot of information concerning Selection in Today's Market, Payroll Reconciliation Recommendations Tips & Tricks and Communication with Management via Payroll Reporting and Anaylsis. The slide show presentations are posted online. Anyone wishing to listen to our Chapter meeting along with the slide show check out our video portfolio. The video link is available under our Resources page. 

It's never to late to renew your membership for 2017. All 2016 memberships lost access to our website at the end of March. Renew today and enjoy all the benefits of your local Chapter. Annual dues are still $35 per person. A rock bottom rate for everyone!


WPA APA Apparel Orders

Attached to this newsletter is an order form for various Western PA Chapter of the APA apparel. Please review the order form and submit your order form by August 31st, so we may have delivery of your items for the September Chapter meeting. 

Any questions please let me know.




We are looking for speakers in 2017. Topics such e-Verify, Payroll Accounting, Non-Resident Alien processing and How to Change Payroll Dates are examples. Any of these topics or something else where a subject matter expert is willing to present will be welcomed.

If you or one of your vendors have the ability to present to our group please contact me to schedule your presentation.

The easily accepted topics are listed on this website, Please review the list and contact me to schedule your speaking opportunity.

Our membership group should be able to supply and support a diverse group of educational opportunities for our Chapter. 

Please Tina Frysinger, the Chapter's Education Director, for further information.


Our satellite broadcasting has become a great success as other Chapters are now exploring to add this feature to their Chapters as well. We have secured a viable location in Indiana, PA with a quality program being broadcasted on a consistent basis.

We are looking to expand in 2017. We are the only local payroll Chapter on the western side of the Appalachian Mountains. That means we are the only resource for over 75% of Pennsylvania and 99% of West Virginia as well as good portions of Kentucky and Virginia. Since our Chapters offers a consistent program of at least 15 RCHs annually, our Chapter is prime to expand our outreach to these underserved areas. Other locations could develop as hosts become available. This process will be managed based on a demographic area/zone to ensure our limited bandwidth and resources are managed wisely. Some desired locations include:

  • Mercer (Crawford, Erie & Mercer counties plus Youngstown, OH area)
  • Somerset (Bedford & Somerset counties)
  • Uniontown (Fayette & Greene counties)
  • Morgantown, WV (Marion, Monogalia, Preston & Taylor counties)
  • Charleston, WV (serving a very large area)
  • Huntington, WV (serving a large area)
  • Youngstown, OH
  • Saint Clairsville, OH


Our goal is to create learning opportunities for more payroll professionals while making it more convenient on everyone's travel concerns. To ensure we stay compliant with any APA concerns, we will treat each satellite location just as the Pittsburgh site. Attendees would need to meet in a central location, sign in and attend the meeting, upon completion of the meeting receive their RCHs for their time and attendance. All of this at a reduced cost versus the rate at the Pittsburgh location since we will not be providing lunch at the satellite locations.



Hello everyone,

We wanted to give you heads up about information that was released today so you may plan accordingly.

There will be a planned outage of all e-Services tools from 6 p.m. Thursday, August 17 through 6 a.m. Monday August 21. During this period, users will be unable to access the Transcript Delivery System (TDS) and Secure Object Repository (SOR), Registration and TIN Matching. All applications also will be offline until August 22.

Affordable Care Act Information Return (AIR) filers may resume submission of applications for Transmitter Control Codes starting on August 22. The application process for AIR users has been offline since July because of the e-Services platform transition.

Also on August 21, a redesigned landing page for e-Services will launch with a new look and feel.

The scheduled outage will allow us to complete the transition of e-Services to a new platform that will improve the look and feel of applications and complete a multi-year technological upgrade. We will also perform testing during that four-day period.

We apologize for the inconvenience but we wanted to give you early notice so you could plan accordingly. A Quick Alert was sent today (attached), and we’ll keep you informed as we move forward.



Philip G. Yamalis

Senior Stakeholder Liaison, ID No. 0349320

Internal Revenue Service

Communications & Liaison (C&L)

Communications & Stakeholder Outreach 


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Community Service

Remember our soldiers & the local food banks.

The food banks need filled EVERY week to sustain their outreach programs. Your donations helps in their efforts.





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PayState Update


PayState Update - August 4, 2017 - Volume 25 - Issue #8 is is now available 

National members of the APA have access to this information on a regular basis.

The current issue, which is dated August 4, 2017, includes coverage of the following payroll compliance developments:


Social Security Trustees Project $130,500 Wage Base for 2018. On July 13, the Board of Trustees of the Social Security Trust Fund issued its annual report on the financial condition of the social security program. The report estimates that the social security wage base will be $130,500 in 2018 (up from $127,200 this year). 

DOL Solicits Comments on 'White Collar' Salary Level, Duties Tests. The U.S. Department of Labor (DOL) published a Request for Information (RFI) in the Federal Register for the white collar exemptions to the overtime pay requirement. The RFI requests public comment, which will aid the DOL in revising the regulations that define the Fair Labor Standards Act's minimum wage and overtime requirements for certain employees. 82 F.R. 34616.

USCIS Releases Revised Form I-9, Instructions, and Handbook. On July 17, United States Citizenship and Immigration Services (USCIS) released revised versions of Form I-9, Employment Eligibility Verification, and the Instructions for Form I-9. Employers may use either the previous form (Rev. 11/14/16) or the revised form through September 17, but must switch to the revised form (Rev. 07/17/17) on or before September 18.

Senate Fails to Repeal, Replace ACA. As of the end of July, the U.S. Senate failed to pass any of the bills that would have repealed and replaced, or simply repealed, many provisions of the Affordable Care Act (ACA).

Trump Administration Proceeds With Plan to Roll Back Obama-Era Regulations. The Trump Administration updated the Unified Agenda of Regulatory and Deregulatory Actions report, signaling that it is working to reform, amend, and eliminate regulations that it considers "ineffective, duplicative, and obsolete."

SSA: Earlier W-2 Deadline Means More Corrections, Late Filers for Tax Year 2016. The Social Security Administration (SSA) has received 2.7 million Forms W-2c for tax year 2016, which is a 35% increase over the 2 million forms received by early July last year. The number of late filers almost doubled to nearly 50,000 compared to 25,000 late filers in previous years.

APA: Congress Should Consider Employer Burden If E-Verify Is Mandated Nationwide. See "Inside Washington" for August.

Treasury Department to End myRA Program. On July 28, the U.S. Department of the Treasury announced that it will begin to wind down the myRA program.

EFTPS Upgrade: Employers Can Get Deposit Notifications Via Email. Electronic Federal Tax Payment System (EFTPS) users will soon be able to opt to receive email notifications from the IRS about their electronic deposits and payments.

House Committee Approves Bill That Would Reduce IRS Budget. On July 13, the House Appropriations Committee approved the fiscal year 2018 Financial Services and General Government Appropriations bill, which contains the IRS budget.

IRS Warns Employers to Follow ACA Rules, Pay ESRP. The IRS issued an information letter reminding employers that "the legislative provisions of the [Affordable Care Act] ACA are still in force until changed by the Congress." IRS Information Letter No. 2017-0010.

GRTF Participates in American Bankruptcy Institute Commission. See "Inside Washington" for August.

Meals Provided by Pro Hockey Team at Away Games Were De Minimis Fringe Benefit. Jacobs v. Commissioner.

IRS Publishes List of First Certified PEOs. On July 14, the IRS published the list of the first 87 organizations qualified as certified professional employer organizations (CPEOs).

Mortgage Underwriters Were Eligible for Overtime. McKeen-Chaplin v. Provident Savings Bank, FSB.

OCSE Updates Employee Termination Reporting Section on Website. The Office of Child Support Enforcement (OCSE) updated the information on its website on reporting employee terminations.

Remind Employees to Check Withholding Amounts. Employers should encourage employees to check their tax withholding so they can avoid having too much or too little federal income tax taken from their paychecks. IR-2017-121.

APA Participates in Pew Charitable Trusts' Sidecar Savings Roundtable. See "Inside Washington" for August.

Specifications for Substitute Forms W-2 and W-3 Updated for 2017. IRS Publication 1141.

IRS Clarifies 'Administrative Error' in Form 941-X Instructions. The IRS issued a Chief Counsel Advice (CCA) letter to clarify the definition of "administrative error" used in the Instructions for Form 941-X. CCA No. 201727008.

Sixth Circuit Applies 'Cat's Paw' Theory of Liability to FMLA Retaliation Case. Marshall v. Rawlings Co., LLC.

IRS Issues Quick Guide on Basic Federal Tax Deposit Rules. The IRS issued an updated version of Publication 3151, The ABCs of FTDs: Quick Reference Guide for Understanding Federal Tax Deposits (FTDs).

Special Report: Payroll Questions Answered by Federal Panel at APA Congress - Part 2. Read answers to questions presented to the Department of Labor, Office of Child Support Enforcement, and United States Citizenship and Immigration Services. 



  • Idaho – withholding guide and tables revised
  • Illinois – additional cities and villages opt out of Cook County minimum wage, PSL ordinances; employee withholding allowance certificate revised; withholding tables revised, supplemental wage tax rate increase
  • Iowa – UI taxable wage base increased
  • Kansas – Forms W-2 and annual reconciliation returns filing deadline accelerated; withholding tables revised, supplemental wage tax rate increased
  • Louisiana – nonresident disaster relief employees exempted
  • Maine – tip credit capped
  • Minnesota – Minneapolis minimum wage ordinance adopted
  • Nevada – UI taxable wage base increased
  • New York – Waterfront Commission assessment rate decreased
  • North Carolina – IRC references updated
  • Oregon – paid sick leave requirements clarified
  • Pennsylvania – Philadelphia City Wage Tax rates reduced
  • Rhode Island – wage deductions restricted
  • Washington – UI taxable wage base increased



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APA Training Opportunities

The American Payroll Association & local chapters offers many wonderful opportunites to learn, grow and network.




Sept 13, 2017 Western PA Chapter - meeting Green Tree, PA
Nov 8, 2017 Western PA Chapter - meeting Green Tree, PA
Aug 7, 2017 Garnishment Forum Cleveland, OH
Aug 16-18, 2017 Payroll Practice Essentials Columbus, OH
Sept 11, 2017 Local Income Tax Compliance Cleveland, PA
Sept 15, 2017 Pennsylvania Statewide Conference TBD hosted by SEPA
Sept 27-29, 2017 Global Payroll Mgmt Certification New York, NY
Oct 26, 2017 Preparing for Year End & 2018 Pittsburgh, PA
Sept 27-29, 2017 Fall Forum Indianapolis, IN
Nov 5-8, 2017 Educational Institutions Payroll Conference New Orleans, LA


 Some national events have various locations available to attend. Please review the seminar in question on the APA website for location venues available.

Click here for more information:



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Classified Ads


Payroll Supervisor




Job no: 493174
Work type: Staff Full-Time
Department: Financial Operations
Location: Moon Campus
Categories: Financial Operations

Position Title
Payroll Supervisor
Position Department Financial Operations
Position Type Staff Full-Time
Overview The Payroll Supervisor performs a variety of routine and complex administrative, technical, and professional duties associated with the in-house processing and administering of the University’s payroll for full and part-time faculty and staff. The incumbent must have in-depth knowledge of payroll procedures and payroll laws. In addition, the incumbent must have technical savvy to learn in house payroll and financial systems.
  • Processes monthly calculated payrolls typically averaging between 860 and 1,375 employees and a midmonth advance for approximately 200 employees. Receives or gathers payroll data to be included in each month’s payroll in a timely and accurate manner. Collaborates with Human Resources and benefits to review the payroll for accuracy for individual or system-wide problems before the payroll runs to completion utilizing integrated in-house system.
  • Prepare payroll reports for internal departments and external agencies. Prepare check requests in a timely manner in order to pay outside agencies within the time required by law (Unions and Wage attachments). Responsible for preparing all tax data reports after every payroll and must enter tax data into the ADP tax portal timely and accurately. Responsible for quarterly and annual tax reconciliations in addition to validating the accuracy of W2's prior to authorizing the production of W2's. Must be extremely dedicated and have a strong work ethic with the willingness to go above and beyond to ensure deadlines are met.
  • Assists in the completion of procurement and organization of payroll data for annual reports: the 990-T Tax Return, NCAA Report, and Workers’ Compensation Audit. Assists with external and internal auditors’ requests, and participates in the 403(b) annual audit.
  • Prepares payroll and benefit reporting required for monthly reconciliation with the Controllers group.
  • Serves employees and departments by providing timely and accurate answers to payroll inquiries.
  • All other duties as assigned.
Minimum Qualifications
  • Bachelor's degree preferred.
  • Minimum of 3-5 years experience with payroll processing required.
  • Critical thinking, customer service, and dedication are a key requirement including the ability to synthesize an issue in a clear and concise manner in order to effectively identify and resolve issues that arise. Cultivate professional and productive relationships within the University.
  • Certified Payroll Professional (CPP) preferred.
Exemption Status Exempt
Act 153 Clearance Required No
Required To Pass a Motor Vehicle Report Check No
Required to Pass a Credit Check Yes
Additional Posting Information None
Special Applicant Instructions None

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